Job Description

Job Description

Summary:

We are seeking a highly organized and proactive Executive Assistant with strong event planning capabilities to support senior leadership. This role requires exceptional communication, multitasking, and problem-solving skills, with the ability to manage complex calendars, coordinate high-level meetings, and plan and execute corporate events.

Primary Responsibilities:

Executive Support

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist with expense reporting and budget tracking.

Event Planning

• Plan, coordinate, and execute internal and external events, including mother-daughter luncheon and other alumnae events, annual gala, and assist with other Advancement fundraising activities and events.
• Manage event logistics such as venue selection, catering, transportation, and technology needs.
• Develop and adhere to event budgets and track expenses to ensure cost-effective execution.

Minimum Education/Prior Experience/Qualifications Required

• Bachelor’s Degree - will consider experience in lieu of education.
• Three years of demonstrated success as an Executive Assistant or Event Planner, preferably in an independent school or non-profit.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Canva, and calendar management tools.

Core Competencies:

• Ability to work collaboratively.
• Excellent organizational and project management skills with the ability to manage and prioritize multiple tasks.
• Ability to work in a dynamic, deadline-oriented, and fast-paced environment.
• Professional appearance, demeanor, and positive disposition.
• Enthusiasm, professional engagement, and passion for the Sacred Heart mission.

Upon Hire

• Successful completion of criminal offenders’ records information and sexual offender registry checks.
• Successful completion of Safe Environment training.
• CPR certification.

Essential Expectations

All faculty and staff members at Duchesne Academy of the Sacred Heart are expected and required to do the following: 

• Overtly support and act in accordance with the Goals and Criteria of the Society of the Sacred Heart ; this expectation includes attendance at and applicable participation in faith-based practices.
• Foster a safe, predictable, and supportive environment. 
• Interact with colleagues in a respectful and collegial manner that contributes to a healthy school culture. 
• Demonstrate appropriate planning and preparation and fulfill routine responsibilities in a thoughtful and timely manner. 
• Uphold professional standards of personal presentation, professional courtesy, discretion, punctuality, and attendance at all required meetings and events. 
• Appropriately carry out specific duties as determined by the Head of School and/or supervisor. 
• Maintain professional credentials and complete required training. Participate in and provide documentation for at least one professional development opportunity per year in addition to those required and provided by the school. 
• Respect the confidentiality of the school, its employees, students, and families. 
• Comply with the policies and procedures as articulated in the faculty and staff handbook. 
• Authentically engage in the school’s self-reflection process that requires written goals and measured progress towards them.

Nothing in this Job Description restricts Duchesne’s right to assign or reassign duties and responsibilities to this position at any time. This position is at-will, which means that either the employee or Duchesne may terminate the employment relationship at any time, with or without notice, and for any reason or no reason.

Duchesne Academy of the Sacred Heart is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, religion, sex (gender), age, national origin, physical or mental disability, genetic information, veteran status, or any other status protected by applicable law.

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