Job Description

Staffing Manager, Summer Camp Teams

Galileo is a nationally recognized summer day camp dedicated to empowering young innovators to change the world! Since 2002, weve inspired hundreds of thousands of kids across 100+ diverse communities, becoming a leader in the Innovation Education Movement.

At Galileo, innovation, purpose, and personal growth come together to create an environment where your unique talents shine, and your impact is celebrated. Were committed to fostering a culture that champions inclusion for all, continually innovating to ensure every voice is heard. We have been named one of the Best and Brightest Companies to Work for in the Nation four times, including in 2024, and weve made the Best Places to Work in the Bay Area list over 12 times.

Come join us for a joy-filled summer in a mission-driven environment where youll be part of something truly special!

Job Description

Reporting to the Sr Manager of Talent Acquisition, the Staffing Manager, Summer Camp Teams holds a pivotal role in ensuring the smooth and efficient selection and hiring of seasonal summer staff across multiple regions. You will own the summer staffing journey from application review to offer acceptance, leading the development and execution of a comprehensive staffing strategy, utilizing competency-based hiring practices to assess candidate qualifications, skills, and cultural fit. You will also be an active partner in the overall staffing strategy to ensure each location of Galileo Camps has optimum staffing levels from the first day of camp to the last.

You Will Be Accountable for

Staffing Strategy and Execution

• Design and implement standard assessment and interview process to evaluate candidate qualifications, skills, and alignment with the role, using our competency-based hiring practices. Oversee the candidate assessment and selection process for seasonal summer staff roles, ensuring a seamless candidate experience that is aligned with the Galileo hiring standards.
• Collaborate with Field Team leaders to understand region-specific needs and develop tailored strategies to effectively fill all Summer Staff positions.
• Manage the candidate experience, ensuring timely communication and providing feedback to selection team members.
• Proactively monitor pipeline health and provide timely feedback on sourcing effectiveness to guide ongoing recruitment strategy.
• Identify and leverage a variety of recruiting and sourcing channelsincluding job boards, social media, networking, and referralsto build and maintain a strong pipeline of qualified candidates.
• Lead summer staff alumni retention strategy, through an intentional hiring experience and effective year-round engagement strategies.
• Hold ultimate responsibility for ensuring all camps are fully staffed by hiring deadlines, monitoring progress against goals, identifying risks, and recommending adjustments to strategy or goals as needed to meet camp needs.

Operational Excellence

• Ensure accurate and timely reporting of Staffing levels by site and region, providing visibility to camp and field leadership throughout the hiring season. Collaborate on creating cross-functional staffing tools, such as staffing spreadsheets and rosters, to ensure efficiency and ease of use.
• Oversee Summer Staff job offers, including consulting on offer letter templates, processing offer updates, and ensuring a seamless handover to People Services for pre-employment and onboarding.
• Manage hiring processes from application review to offer, utilizing data-driven insights to maintain the quality of hires, streamline operations, and enhance efficiency.

Stakeholder Engagement and Collaboration

• Provide regular reporting on hiring progress, milestones, and pipeline health throughout the season, ensuring visibility and accountability for staffing outcomes across regions.
• Partner closely with Field Operations and other cross-functional teams to align hiring efforts with operational objectives and company-wide initiatives.
• Foster strong relationships with hiring managers and stakeholders to ensure effective communication and mutual understanding of hiring needs, meeting regularly with field leadership to align on regional and camp level staffing needs.
• Collaborate with stakeholders to monitor staffing needs and challenges throughout the summer and proactively partner to ensure staff needed.

Leadership and Team Development

• Lead and develop a team of Seasonal Selection Specialists, including US based team leads and offshore agency staff, ensuring high performance through goal setting, feedback, and training.
• Coach interviewers and hiring managers on best interviewing practices to ensure an equitable process for all candidates
• Hold accountability for selection and assessment activities through the applicant tracking system, Smart Recruiters, to ensure accurate candidate records and reporting.

You Are

• Inspired by Galileos mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, deeply camp-inspired culture should sound like things youre ready to explore or sign up for.
• A proactive and strategic thinker with a passion for developing efficient staffing solutions.
• Detail-oriented with strong organizational skills, capable of managing multiple priorities and deadlines.
• An excellent communicator, adept at building relationships and collaborating across teams, who motivates their peers and team to achieve high performance and continuous improvement.

Compensation

We anticipate total compensation for this Full-Time, exempt position to be $70,000-$80,000. Exact compensation may vary and will be based on multiple factors, including geography and professional experience.

Our pay practices are guided by a commitment to equity and informed by market benchmarking and internal audits to minimize bias and ensure fairness across all roles.

Benefits

• No-cost medical insurance for employees (additional plans and options to add dependents available at cost)
• Vision and Dental Insurance
• 401k benefits after 6 months of employment
• Flexible Paid Time Off - time off is not limited, and we strongly recommend that employees take time off to rest and recharge.
• Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)
• Friends and Family Discount for Galileo Camps
• Priority scholarship nominations for Galileo Camps
• Generous parental leave and extensive support with leave planning
• Employee Assistance Program, options for life insurance, and more!

Work Location

Remote, work-from-home, location is possible in the following states: California, Colorado, Illinois, Massachusetts, Texas, North Carolina, New York, Nevada, Arizona, or Washington. We are currently only able to employ candidates who are based in the states listed here.

Employees located in the San Francisco Bay area adhere to a hybrid office and work-from-home policy. Galileo Headquarters is located at 111 Myrtle St, Ste 300, Oakland, CA 94607.

Schedule & Time Commitment

This is a full-time position, averaging 40 hours per week. While we prioritize work-life balance, there may be times when additional hours are necessary to meet deadlines and ensure the success of our programs. Additionally, HQ staff are expected to visit camp locations from June through August to experience camp first-hand and support our teams on the ground; 10-15% travel may be required for those located outside of a camp territory.

Qualifications

• Demonstrated experience leading high-volume hiring cycles (e.g., 1,000+ hires in a condensed timeline), ideally in seasonal, camp, education, retail, or hospitality settings.
• 46 years of experience in recruiting, staffing, or talent acquisition with proven success managing large candidate pipelines under tight deadlines.
• Strong project management skills with the ability to coordinate multiple regions, priorities, and stakeholders while ensuring hiring deadlines are met.
• Experience supervising or coaching a seasonal team, driving accountability, and ensuring consistent performance in a high-pressure environment.
• Comfort with data and reporting able to track progress against aggressive hiring goals, forecast needs, and recommend course corrections in real time.
• Excellent communication and collaboration skills, with the ability to build trust and alignment across cross-functional teams and regional leaders.
• Proficiency with applicant tracking systems (SmartRecruiters strongly preferred) and advanced spreadsheet/reporting tools (Google Sheets/Excel).
• Commitment to equitable, inclusive, and competency-based hiring practices that ensure a diverse and high-quality seasonal team.
• Flexibility, resilience, and adaptability to thrive in the fast-moving, high-volume camp staffing season.
• Bilingual in English and Spanish is a plus, but not required.

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