Job Description

Senior Proposals Specialist

Employment Type: Full-Time, Direct Hire

About the Role

We are seeking a highly skilled Proposals Specialist to lead and manage proposal efforts from start to finish. This role is ideal for a marketing professional with strong design and layout skills, exceptional attention to detail, and the ability to collaborate across diverse teams. You will play a key role in creating compelling proposals and marketing materials that reflect strategic vision and win strategies.

Key Responsibilities

• Proposal Development:
• Translate proposal vision into engaging layouts and graphics using tools like Adobe InDesign.
• Create and edit narratives to ensure clarity, relevance, and compliance with client requirements.
• Maintain continuity and a singular voice throughout all proposal content.
• Planning & Coordination:
• Lead proposal planning sessions, including kick-off meetings, timelines, and responsibility matrices.
• Track assignments and deadlines for local and remote stakeholders to ensure timely delivery.
• Conduct client research to identify differentiators, risks, and strategic opportunities.
• Collaboration & Strategy:
• Work closely with internal teams to develop proposal strategies aligned with organizational goals.
• Coordinate interview preparation and presentation materials for prospective clients.
• Quality Assurance:
• Proof, edit, and format proposals for accuracy and compliance.
• Ensure all submissions are error-free, visually appealing, and delivered on time.
• Mentorship & Professional Development:
• Mentor junior team members on best practices and technical design skills.
• Participate in professional organizations to stay current with industry trends.

Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism, or related field (preferred).
• 5–7 years of progressive experience in proposal development or related roles.
• Advanced proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office.
• Strong understanding of proposal fundamentals and best practices.
• Excellent project management, organizational, and communication skills.
• Ability to collaborate effectively and diplomatically with diverse teams.
• Certifications such as APMP or CPSM are a plus.

What We’re Looking For

• A creative thinker with a strong eye for design and detail.
• Someone who thrives in a fast-paced environment and can manage multiple priorities.
• A team player who can lead, influence, and maintain strong relationships across all levels.

Why Join Us?

• Opportunity to work on impactful projects that shape communities.
• Collaborative and inclusive work environment.
• Competitive compensation and benefits package.
• Professional growth and development opportunities.

Ready to make an impact? Apply today and help us deliver proposals that win!

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

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