Job Description

Job Description

Job Description

We’re a small, growing, family-run group of businesses and we’re looking for a dependable, coachable “right hand” to help run the day-to-day.

This role is primarily with Real Estate Headquarters (REHQ) (long-term rental property management), with  administrative support for The Children’s Sunshine Foundation and Gold Seal Roofing as time allows.

We can train the right person. We can’t train attitude.

The portfolio

• Approximately 50 long-term rental doors across Florida and Alabama
• We also have short-term Airbnbs. You may assist with leases, but you will not be responsible for Airbnb guest communication.

What you’ll do:
Property Management and Leasing

• Market vacancies, coordinate showings, and help place qualified tenants
• Manage tenant communication with professionalism and care
• Handle renewals, move-ins, move-outs, inspections, and documentation
• Coordinate maintenance requests, vendors, and repairs from start to finish
• Support collections and help keep rent performance strong
• Visit properties as needed for inspections, showings, and quality control

Office Management

• Keep the office clean, tidy, and organized
• Maintain property files, job folders, checklists, and systems
• Be the go-to person when owners are not available

Light Bookkeeping Support

• Scan and organize receipts
• Code/class expenses to the correct property in QuickBooks Online
• Keep records clean and easy to track

Support our other businesses (as time allows)

Children’s Sunshine Foundation

• Help place tenants
• Assist with administrative work for our annual charity golf tournament (120 attendees), including registration support

Gold Seal Roofing

• Help with admin tasks such as answering phones as needed
• File permits and keep job folders updated

Tools you’ll use

We’re tech-forward and use systems daily. You’ll work in:
Microsoft Office, Canva, QuickBooks Online, Smartsheet, Rentec, ServiceTitan, plus AI tools.

What success looks like

• Learn our businesses, systems, and communication style quickly
• Take ownership of day-to-day tasks and reduce stress and workload for the owners
• Stay organized, follow through, and keep things moving without needing constant direction

This role is for you if you are

• Coachable, eager to learn, and motivated to grow
• Friendly, responsible, and detail-oriented
• A strong communicator (written and verbal) with a positive attitude
• Able to juggle tasks and keep priorities straight
• Comfortable with technology and willing to learn new systems
• Calm under pressure and able to handle tenant situations with patience and professionalism
• Interested in real estate or construction and likes being around people

Dealbreakers

• Excuses, rudeness, entitlement
• Poor follow-through or “that’s not my job” energy
• Being unreliable or hard to reach

Availability expectations

This is a salary role and you will carry the office phone. You must be willing to respond to tenant emergencies nights and weekends as needed.

A little about us and what we stand for:
We’re a family-run team built on integrity, faith, and follow-through. We believe in treating EVERYONE - tenants, vendors, and each other with respect, even when things get stressful. We work hard, we have fun, and we do what we say we’re going to do. We’re growing (and fast), so flexibility matters here, but so does character. If you’re the kind of person who takes ownership, cares about people, has a growth mindset and wants to build something long-term, we’d love to meet you!

Quick note: In your application, please include the words “Have a Golden Day” somewhere in your message so we know you read this all the way through.

Job Tags

Temporary work, Work at office, Night shift, Weekend work,

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