Job Description
Job Description
Executive Assistant
12+ month contract
Plano, TX (95% remote)
Responsibilities:
- Support C-level/Executive teams with travel arrangements, expense reports, additional reports/proposals/presentations, etc.
- Provide support to the Executives to ensure that all office operations run smoothly and all administrative details of daily functions are managed.
- Handle all administrative tasks, including mail, catering for meetings, conference room scheduling, and maintenance of office supplies.
- Plan and coordinate numerous, complex meetings and conference calls, including preparation and maintenance of related materials
- Manage the Executive’s calendar and travel schedule
- Manage, coordinate and track onboarding for all new team members and business partners and ensure status is communicated proactively.
- Assist with coordination of large client engagement meetings, vendor meetings with Toyota, offsite meetings, etc. (Demos provided as needed and could include motivational speakers).
- Maintain TEAMs/SharePoint sites, coordinates and arranges for conferences, meetings and events.
- Working proficiency in use of automated calendar management tools (e.g., Outlook, Excel and other Microsoft tools, etc.) with minimal to no guidance.
- Leverage Microsoft Office tools to prepare and review documents (e.g., emails, slides, spreadsheets, etc.) to support teams and improve quality.
- Assists and coordinates monthly virtual touchpoints as needed
- Identifies and develops relationships with key internal and external client contacts gaining recognition as a business partner/resource.
Requirements:
- 5+ years recent executive administrative support experience for a large company or global brand with international operations
- Ability to work flexible hours to accommodate Executives in different time zones.
- Administrative experience including customer service / correspondence and handling of incoming calls
- Experience with executive travel arrangements (domestic and international) and calendar management
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Possess the ability to learn the work patterns and anticipate the needs of executive teams in a fast pace company
- Strong attention to detail with excellent time management skills and experienced with multitasking on multiple projects and tasks
- Organized, accountable, and personable with very clear and efficient communication style
- Drive process changes to ensure continuous improvement
- Pro-active, self-motivated, with the ability to work independently to complete tasks
Estimated Min Rate : $40.00
Estimated Max Rate : $45.00
What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
- Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
- Health Savings Account (HSA) (for employees working 20+ hours per week)
- Life & Disability Insurance (for employees working 20+ hours per week)
- MetLife Voluntary Benefits
- Employee Assistance Program (EAP)
- 401K Retirement Savings Plan
- Direct Deposit & weekly epayroll
- Referral Bonus Programs
- Certification and training opportunities
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
Job Tags
Contract work, Work at office, Flexible hours,