Job Description

JRN: #2369

We are seeking a talented Executive Administrative Assistant to support our client, a private, mission-driven family in Palm Beach, to serve as a true right-hand. This is a dynamic, high-trust role for someone who thrives in fast-paced, founder-style environments and brings clarity, structure, and follow-through to complex priorities. This position goes far beyond traditional administrative support. The ideal candidate is a calendar expert, natural operator, and proactive problem-solver who enjoys owning projects from start to finish and supporting a principal who moves quickly and decisively. This is a rare opportunity for a driven, thoughtful professional who takes pride in execution, values trust and responsibility, and enjoys being at the center of meaningful, fast-moving work.

Responsibilities

• Manage a highly complex and ever-evolving calendar with precision and confidence
• Act as a business liaison in meetings by taking detailed notes, synthesizing discussions, and driving next steps
• Own projects end-to-end, ensuring timelines, deliverables, and priorities are met
• Coordinate domestic and international travel and shifting logistics seamlessly
• Build and maintain systems for contacts, communication, and project tracking
• Anticipate needs, identify inefficiencies, and proactively solve problems

Requirements

• Bachelor’s degree required (Communications, Political Science, or related field preferred)
• 2–5+ years of executive support experience in a private household, family office, startup, or entrepreneurial environment
• Prior experience as a founder, early-stage operator, or supporting senior leadership strongly preferred
• Exceptional organizational, communication, and prioritization skills
• Comfortable working at a rapid cadence with changing priorities and irregular hours
• Highly detail-oriented, discreet, polished, and professional
• Low-ego, no-drama, collaborative mindset
• Full-time role with flexibility required, including evenings, weekends, and travel

Compensation

• $150,000 + bonus , commensurate with experience
• Comprehensive benefits package and relocation assistance available

Location:

Palm Beach, FL. Full-time in person. Open to relocation.

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