Job Description
Job Description
Job Description
Quantam Solutions provides IT solutions and consulting for various clients. We offer competitive hourly wages, health benefits, paid time off, and a 401(k) plan. We are currently seeking an Executive Administrative Assistant . Candidates must be a United States Citizen and within an hour driving distance of Frankfort, KY.
Administrative Support:
- Full-time remote position (could be some in-person meetings/events), expected to be on camera for meetings.
- Perform biweekly and monthly timekeeping tasks for State employees and contractors.
- Assist Purchasing Agent with travel planning and requests.
- Assist Purchasing Agent with organization and preparation of procurement documents as requested.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
- Schedule, prepare agendas, and document minutes for committee and departmental meetings.
- Distribute agendas and minutes as required.
- Manage office events and coordinate meetings for executive management, including monthly meetings.
- Track action items from key meetings and ensure follow-up.
Human Resources & Staffing:
- Coordinate contractor hiring with staff augmentation vendors.
- Post and remove available positions on our client’s site as needed.
- Manage our client’s employee hiring processes (infrequent).
- Request necessary access and equipment for hires from the Executive Director.
- Confirm onboarding and offboarding of new IT resources with managers.
- Serve as an evaluation liaison for HR-related correspondence.
Executive Director Initiatives:
- Coordinate initiatives led by the Executive Director.
- Gather and compile information for internal and external agency requests.
- Act as a liaison between the department/office head and other agencies and organizations seeking IT assistance.
- Assist in the preparation of technical presentations and testimony before legislative committees or executive leaders.
Policy & Legislative Monitoring:
- Review all client policies and identify those requiring a client counterpart.
- Collaborate with our client’s management team to define and establish policies.
- Monitor proposed and enacted legislation for impacts on our client and distribute information to Business Managers for client impact assessments.
- Interpret departmental policies for agency employees.
Awards & Recognition:
- Coordinate the development of nominations for IT awards.
Operational Work Planning:
- Reorganize operational plans and track progress throughout the year through engagement of the Information Systems Managers.
Other Duties:
- Perform any other administrative tasks as needed to assist the Executive Director.
Key Skills:
- Proven organizational skills, self-accountable, capable of working remotely, strong communication skills, confident in reaching out to new people to gather information, personable, understands a culture of service to others, eager to help ease the tasks of the Executive Director and Managers.
Company Description
Quantam is a leading recruitment firm helping our clients discover top talent.
Company Description
Quantam is a leading recruitment firm helping our clients discover top talent.
Job Tags
Hourly pay, Full time, For contractors, Work at office,