Job Description
We are seeking an Assistant Property Manager to join our client's team in the Norcross office. In this role, you will play a key part in inspiring continual improvement. If you are committed to excellence and ready to contribute to a small team running a satellite office, we would love to meet you.
Your Qualifications
~ 2-5 years of experience working in commercial property management.
~ Experience with contract management and lease interpretation.
~ Solid communication skills, both written and verbal.
~ Strong organizational and time-management skills with ability to manage multiple projects simultaneously.
~ Strong attention to detail and follow through.
~ Highly proficient in MS Word, Excel.
~ Yardi experience a plus.
~ Bachelor’s degree preferred.
~ Must have an automobile and be able to travel between Hayward and Fremont
Your Responsibilities ~ Develops and maintains a close working relationship with tenants through regular communications. ~ Responds to tenant concerns and problems and participates in their resolution by clarifying issues, offering suggestions, communicating with staff and providing timely follow up. ~ Ensures efficient delivery of quality services and maintenance of the property. ~ Coordinates and implements service contracts as directed, including, janitorial, landscaping, metal/stone maintenance, pest control, waste management and window washing. ~ Develops specifications, solicits and reviews bids, conducts inspections, and confers with service providers on a regular basis to ensure the highest level of service, efficiency and cost effectiveness. ~Conducts regular property, janitorial and landscape inspections, and refers issues to appropriate department or employee for resolution. ~ Coordinates general building and site maintenance repairs and tracks to budget ~ Verify work orders and follow-up as needed. ~ Assists in enforcing terms and provisions of leases, such as use clauses, insurance requirements and payments (rent and miscellaneous billings) ~ Prepares Tenant move-in/move-out notices, Notice of Lease Term documents and ensures all documentation is processed timely with tenants and Lease Administration ~ Assists in preparing the annual operating budget, monthly and quarterly reports. ~Monitors receivables for trends and delinquencies and investigates variances, involves PM in developing a corrective plan and negotiates the plan with tenant.
~ Respond to AR and AP inquiries. ~ Assists with coordination of tenant improvement and building construction projects. ~ Ensures projects are completed on time and within budget, completing all applicable paperwork and punch list procedures. ~Assists in providing direction, supervision, and leadership for the daily activities of property management office staff. ~ Supports Property Coordinator Assistant responsibilities when the Property Assistant is unavailable. ~ Maintains a positive work atmosphere by acting and communicating in a manner to facilitate positive relationships with customers, clients, co-workers and management. ~ This position frequently gives walking tours of the building and grounds to tenants, vendors, contractors, and guests. ~ This position frequently walks the floors of the building on inspection tours. ~ Performs other duties as assigned by PM or Home office staff.
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